Privacy policy
Last Updated: 01/10/20241. Introduction
38th Cardiff Al-Ihsan Scout Group ("we," "us," or "our") is committed to protecting and respecting your privacy. This privacy policy explains how we collect, use, and safeguard the personal data provided through our waiting list form. This policy applies to the personal data of children and their parents or guardians.
2. Data We Collect
- Child's Name
- Child's Date of Birth
- Child's Gender
- Child's Ethnic Background (for diversity monitoring)
- Parent/Guardian's Name
- Parent/Guardian's Email Address
- Parent/Guardian's Contact Number
3. Purpose of Data Collection
- To manage and maintain a waiting list for our scout group.
- To communicate with parents/guardians regarding the child's application and scout group activities.
- To ensure the safety and welfare of all children participating in our scout group.
4. Legal Basis for Processing
- Consent: We require explicit consent from parents or guardians to collect and use personal data. You can withdraw your consent at any time by contacting us using the details provided below.
- Legitimate Interest: Managing the waiting list and ensuring the safety of children in our scout group.
5. How We Use the Data
The data we collect will be used solely for the purposes mentioned above. We will not use the data for any other purpose without obtaining further consent from the parent/guardian.
6. Data Sharing and Disclosure
- When required by law.
- With trusted third-party service providers who help us manage the data, subject to strict confidentiality obligations.
- If necessary for the safety and welfare of the children.
Madina Mosque
When registering your child through Madina Mosque, the following details will be shared with a mosque representative for the purposes of verification.
The data shared may include:
- Parent/guardian's full name
- Parent/guardian's email address
- Parent/guardian's contact number
Legal Basis for Sharing:
We share this data to ensure that members signing up via Madina Mosque are legitimate members of its community.
7. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it from unauthorised access, loss, or disclosure. All data is stored securely and only accessible by authorised personnel.
8. Data Retention
We will retain your personal data for as long as necessary to manage the waiting list and for a reasonable period thereafter. Once the data is no longer needed, it will be securely deleted.
9. Your Rights
- Access: You can request access to the personal data we hold about you or your child.
- Rectification: You can request that we correct any inaccurate or incomplete data.
- Erasure: You can request that we delete your data, subject to certain conditions.
- Restriction of Processing: You can request that we restrict how we use your data.
- Data Portability: You can request a copy of your data in a structured, commonly used format.
10. Cookies
Our website may use cookies to enhance user experience. Cookies are small text files placed on your device to track usage and preferences. You can control or delete cookies through your browser settings.
11. Changes to This privacy policy
We may update this privacy policy from time to time. Any changes will be posted on our website, and we will notify you of any significant changes.
12. Contact Us
If you have any questions, concerns, or requests regarding this privacy policy or our data practices, please Contact us.